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PROJECT TOPIC- IMPACT OF SCHOOL RECORDS ON SECONDARY SCHOOLS ADMINISTRATION IN OHAOZARA LOCAL GOVERNMENT AREA OF EBONYI STATE

PROJECT TOPIC- IMPACT OF SCHOOL RECORDS ON SECONDARY SCHOOLS ADMINISTRATION IN OHAOZARA LOCAL GOVERNMENT AREA OF EBONYI STATE

CHAPTER ONE

INTRODUCTION

Background to the Study

The most significant part of secondary school administration is record keeping. On the regular basis, information on secondary school personnel (students, teachers and non-teachers), facilities, funds and school activities are collected and preserved. This collection becomes school records. Records keeping in secondary schools are therefore, information or data which are collected on various aspects of a school and preserved for future use. This information or data which are written manually or electronically are preserved in books, files, diskettes and other electronic materials Mbiti (2001).

Durosoro (2002) summarizes this concept when he states that school records are official transcript or copies of actions, events and other matters kept by the school manager. In other words, school records are authentic register, instruments, document of official accounts of transaction and occurrence which are preserved in the school. Basah (2007) sees school records as documents of official accounts of dealings or happenings and facts about staffs, students, facilities, activities and so on which are encountered in the administration of the schools that are kept and preserved in the office. School record serves as a bank in which information is kept and deposited with the hope of retrieving and utilizing them in the future.

The impact of record keeping in an organization set-up like school cannot be overemphasized. This is because its continuity depends on availability of useful records of the past activities. Emmanuel (2008) went ahead to believe that for accountability to be worthwhile in the school, school records are mandatory for educational institution’s to be kept on regular basis. Usman (2002) observed that secondary school records are important because they contain vital information which aid the running of the school which contains vital information. They serve administrative, supervisory, professional development and historical purposes. He further itemized four purposes of school record keeping which are:

Assist in monitoring the progress of the members in the school, Assist in administration by assisting the school in planning its activities and researches, record keeping provide a guide for school supervision and inspection, it helps to successive administration in the schools as historical base. Other reasons include to:

Provide information on staff qualifications experience and competence which help in staff placement for salary purpose, help parents who want to know how their children get on in school with regard to behavioural and general performance in the school subjects assists the higher institutions of learning who may seek information about students’ scholastic achievement. These scholastic achievements may be on psychomotor, effective and cognitive domains, new teacher get acquitted with the past activities of the school, he learn where to start without much guidance by the administration, helps inspectors of education to assess student’s staff performances, objectively and to offer advice and make reasonable proposals on suggestions for improvement, serves as historical achievements of the school portraying the historical development and trends.

The school as a part of social organization that has its history, traditions, academic performance and behaviour of students that is necessary for effective administration. The school however, keeps what is known as school records, these records contains all the books, files of information relating to what goes on in a particular school. Agunwa (2007) viewed that, some school administrators do not attach much value to proper record keeping. Report of school inspectors of the Ohaozara Local Government Area Obiozara Inspectorate division (2010) shows that one of the most visible set backs to educational development in Ohaozara Local Government Area is lack of basic information and proper record keeping in schools. Where school records are not properly kept, the school administrators should be held responsible for negligence and dereliction of duty, which should attract a serious punishment.

PROJECT TOPIC- IMPACT OF SCHOOL RECORDS ON SECONDARY SCHOOLS ADMINISTRATION IN OHAOZARA LOCAL GOVERNMENT AREA OF EBONYI STATE

Poor record management results in difficulties in administering, development and supervision of educational systems. In fact, poor school record management and the lack of staff development with regards to the entire information cycle are responsible for a number of management and policy implementation problems in schools such as lack of provision and maintenance of funds and facilities in the school and the lack of planning for resource acquisition and utilization.

Statement of Problem

It is observed that Educational planners designed future educational targets and goals by looking into past school records, the present ones and project into the future. Where these school records are not kept or those kept are unreliable and misinformed, they will work on wrong premise.

When one compare the Nigeria school system and that of the developed world then difference is drawn. In most cases, record keeping has been institutionalized for a long time. School administrators treats school records generally with contempt and with very little or no regard for their continue existence. In most cases, attendance, register, scheme of work, diaries, and record concerning students are not properly kept for future references. This in the long run results difficulties in administering, development and supervision of educational systems.  The problem of this study therefore “what are the impact of record keeping on secondary schools administration in Ohaozara Local Government Area of Ebonyi State

Purpose of the Study

The general purpose of this study is to investigate the impact of school records on secondary schools administration in Ohaozara Local Government area of Ebonyi State. Precisely, the study sought to:

  1. Investigate the impact of school records on students’ administration in secondary schools in Ohaozara Local Government Area.
  2. Examine the impact of school records on fund administration in secondary schools in Ohaozara Local Government Area.
  • Examine the impact of school records on staff administration in secondary schools in Ohaozara Local Government Area.
  1. Examine the impact of school records on physical facilities/equipment administration in secondary schools in Ohaozara Local Government Area.

Significance of the Study

PROJECT TOPIC- IMPACT OF SCHOOL RECORDS ON SECONDARY SCHOOLS ADMINISTRATION IN OHAOZARA LOCAL GOVERNMENT AREA OF EBONYI STATE

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